Xero integration for automated invoice chasing
AutoSettle connects to Xero over official OAuth 2.0 and keeps a live picture of your sales ledger. Overdue invoices are matched to the right contact, chased across email, SMS, WhatsApp and post on a schedule you control, and every payment, credit note and part-payment flows straight back into the picture so nobody is chased for money they have already paid.
- Official Xero OAuth — no file exports, no manual uploads
- Multiple Xero organisations, each with their own branding and bank details
- Net balance logic: ACCREC invoices less ACCRECCREDIT credit notes
- Payments reconcile in both directions, chases stop the moment an invoice clears
What Xero alone can't do
Invoice reminders are one-size-fits-all
Xero's built-in reminders fire the same generic email to everyone. They don't escalate, don't change channel, and don't know that a debtor already promised to pay on Friday.
No record of the conversation
Replies land in someone's personal inbox. The next person to look at the account has no idea what was said, agreed, or disputed.
Chasing depends on someone remembering
When the ledger grows past a few dozen overdue invoices, manual chasing quietly stops. Debt ages, and aged debt is much harder to recover.
No route from reminder to payment
A Xero reminder points at an invoice. It doesn't offer a payment plan, a settlement, statutory interest, or a formal Letter Before Action when the account goes silent.
How the Xero integration works
Authorise Xero
Sign in with your Xero account and pick the organisations you want AutoSettle to work with. Read and write scopes cover invoices, contacts, payments and credit notes.
Your ledger syncs
Sales invoices, contacts, credit notes and payments are pulled in and refreshed continuously, so the overdue list you see is the one in Xero right now.
Debtors are grouped
Invoices are grouped by contact into a single recovery case, so a customer with six overdue invoices gets one conversation, not six separate chases.
A recovery plan runs
Choose an AI credit controller persona and a staged plan. Each stage decides tone, channel and timing — and you can edit every stage yourself.
Debtors pay from the chase
Every message carries a payment link. Card payments, part-payments, payment plans and settlement offers all resolve against the original Xero invoice.
Everything reconciles
Payments taken through AutoSettle are recorded against the invoice in Xero, and platform fees can be mapped to a spend account for clean bookkeeping.
What you can do once Xero is connected
Rule-based workflows
Auto-activate recovery on any invoice matching your criteria — days overdue, amount, currency, contact group, branding theme, tracking category.
Multi-organisation credit control
Run several Xero orgs from one login. Each keeps its own sender identity, bank details, payment settings and chase history.
Multi-currency handling
Base currency comes from Xero, invoices stay in their own currency, and card payments are taken in the currency the debtor was invoiced in.
Statutory interest and late fees
Apply UK Late Payment Act interest at Bank of England base plus 8%, raised as a proper penalty invoice rather than an arbitrary surcharge.
Safety rails
Debtors in legal recovery, on an agreed payment plan, or under a dispute hold are automatically excluded from routine chasing.
Live reconciliation
Credit notes reduce the balance, allocations follow FIFO, and a chase is cancelled the moment the balance reaches zero.
Frequently asked questions
Related
Connect Xero and clear your aged debt
Authorise Xero, choose a recovery plan, and AutoSettle starts working through your overdue ledger the same day.