Debtor Management Built for Recovery
Manage every debtor, track behaviour, and control how you recover payments from one central workspace.
Not a contact list. A recovery command centre where strategy, automation, and action happen per debtor.
14-day free trial · 14-day free trial
Xero & QuickBooksGreenBuild Ltd
3 invoices · £8,420 outstanding
Total owed
£8,420
Max overdue
42 days
Recovery %
38%
Controller
🔴 Ruby
AI Recommendation
"GreenBuild has missed 3 consecutive due dates. Escalation to legal recovery recommended."
£2.4m
recovered through AutoSettle
82%
average recovery rate
3x
faster payment collection
Not a contact list. A recovery control centre.
Traditional systems give you a static list of names and balances. AutoSettle gives you debtor-level recovery control — full visibility of debt, behaviour, and every action available.
Every debtor profile is integrated into recovery workflows. You see what's happening, decide what to do, and take action — all from one place.
Full visibility of debt, behaviour, and risk per debtor
All recovery actions available from one interface
Integrated into automated recovery workflows
AI-powered insights and recommendations
Real-time data synced from your accounts
Contact List vs Recovery Control Centre
Traditional
Static contact list
AutoSettle
Debtor-level recovery control
Traditional
No recovery context
AutoSettle
Full debt, behaviour & risk visibility
Traditional
No actions available
AutoSettle
Chase, plan, settle, escalate — all in one
Traditional
No automation
AutoSettle
AI controllers handle chasing automatically
Traditional
Manual tracking
AutoSettle
Real-time sync from Xero/QuickBooks
Complete visibility before you take action
Every debtor profile shows everything you need to make the right recovery decision — balance, invoices, history, risk, and communication timeline.
Total outstanding balance
See exactly how much each debtor owes across all invoices
Invoice breakdown
Every invoice — paid, overdue, and in recovery — visible per debtor
Payment history
Full timeline of payments, partial payments, and defaults
Communication timeline
Every reminder, reply, portal visit, and escalation logged
Risk indicators
AI-powered risk score, behaviour tags, and recovery probability
AI recommendations
System suggests the best next action based on debtor behaviour
Every recovery action, one interface
From any debtor profile, you can take every recovery action available — assign AI controllers, send reminders, offer payment plans, create settlements, or escalate to legal.
No switching between tools. No lost context. Every action happens where the debtor data lives.
Available Actions — GreenBuild Ltd
Assign AI controller
Let Ruby, Mason or Alex handle chasing automatically
Send reminders
Manual or automated emails at any recovery stage
Offer payment plan
Create structured repayment arrangements
Create settlement offer
Offer a reduced amount to settle faster
Escalate to legal
Refer to legal recovery partners when needed
Debtor portal
Give debtors a self-service payment portal
Connected to the full Recovery Engine
Debtor management powers every stage of the recovery process — from analysis to escalation.
Analyse
Risk & behaviour insights
See risk scores, payment patterns, and recovery probability for every debtor before deciding how to act.
Chase
Reminders & communication
Send automated or manual reminders from the debtor profile. Track every interaction in one timeline.
Recover
Plans & settlements
Offer payment plans or settlement offers directly from the debtor view. Flexible options increase recovery.
Escalate
Legal escalation
Escalate to legal recovery when needed. The debtor is locked to prevent conflicting actions.
Multi-invoice control
Manage multiple invoices per debtor. Choose actions per invoice or across the total debt — giving you a flexible recovery strategy for every situation.
See all invoices per debtor in one view
Take action per invoice or total balance
Track payment status across the full relationship
Flexible strategy per invoice or debtor-wide
Debtor prioritisation
Identify high-risk debtors. Prioritise high-value debts. Focus on the most recoverable accounts first — work smarter, not harder.
Critical risk
Immediate attention required
High risk
Escalation candidates
Medium risk
Active monitoring
Low risk
On track to pay
Automation with full control
Automate recovery workflows per debtor — then override manually whenever you need to. Full flexibility between hands-off automation and hands-on control.
Auto-assign AI controller
System chases automatically based on your settings
Pause & resume chasing
Stop automation temporarily for any debtor
Override at any time
Take manual control whenever you need to
AI recommendations
System suggests actions — you decide
Controlled escalation
When a debtor is escalated to legal recovery, the profile is automatically locked. This prevents conflicting actions and ensures the legal process runs cleanly.
GreenBuild Ltd — Locked
Under Legal Recovery · Case #LR-2024-0847
Self-service actions disabled
AI chasing paused automatically
Legal partner managing recovery
Clear status visibility at all times
Xero & QuickBooksDebtors created automatically
Connect Xero or QuickBooks and debtor profiles are created automatically — invoices, contacts, and payment history sync in real time. No manual setup, always up to date.
Manage debtors. Recover faster.
Better organisation, faster decisions, and higher recovery rates — all from one central workspace.
Better visibility
Full debtor context in one view
Faster decisions
AI recommendations + instant actions
Higher recovery
Right action, right debtor, right time
Less manual tracking
Automated profiles from your accounts
Built for businesses that recover
If you're actively managing debtors and want to recover more, debtor management gives you the control to do it.
SMEs managing receivables
Full debtor control without enterprise complexity
Finance teams
Visibility and actions in one interface for the whole team
Businesses with multiple debtors
Prioritise, automate, and scale your recovery process